TinyApp is a service developed and maintained by HelsinkiNYC International Ltd designed for the activity planning and evaluation of kindergartens, after school clubs and schools, documentation of the child's knowledge and learning, and communication with families.


HelsinkiNYC International Oy (hereinafter ”TinyApp”, ”we”, “us”, “our”) provides the TinyApp website, the TinyApp mobile application and the TinyApp web application. By “Application”, we are referring to the TinyApp Mobile Application, the TinyApp Web Application and the TinyApp Website. By ’Privacy Policy’, we mean this privacy policy. Reference to ’User Terms’ shall mean this Privacy Policy together with the Terms & Conditions available at


Our Privacy Policy explains what data we process, how we do that and how the data subjects may use their rights (e.g. right to object, right of access). 


TinyApp processes the collected personal data with due care and in accordance with all applicable laws and regulations.


Please take the time to read this Privacy Policy, because it forms a part of the User Terms for the Application. By using our Application, you agree to this Privacy Policy. If you do not agree to the User Terms or any part thereof, please do not use our Application.


This Privacy Policy constitutes the description of data file as set out in Personal Data Act, paragraphs 10 and 24.


This Privacy Policy may be updated if required in order to reflect the changes in data processing practices or otherwise. The current version can be found on our website


This Privacy Policy only covers data processing carried out by TinyApp. The Privacy Policy does not address and we are not responsible for the privacy practices of any third parties. Please note that personal data inserted into Application by our company or other community customer (e.g. kindergartens and nurseries) in connection with the customer’s use of the Application is collected by the customer and TinyApp has no control over the data, and therefore TinyApp processes such personal data on behalf of the customer as a data processor. In this case, the relevant customer shall be considered to be data controller for said personal data and these processing activities are subject to customer’s privacy policy.


TinyApp’s Contact details

Name: HelsinkiNYC International Oy

Company ID in the Finnish Trade Register: 2546069-5

Correspondence address: Lapinlahdenkatu 16, 00100 Helsinki, Finland

E-mail address:


What types of data we collect

We collect two types of information from the users of our Application (“Users”): (i) User Data; and (ii) Technical Data. Although we do not normally use Technical Data to identify individuals, sometimes individuals can be recognized from it. In such situations, Technical Data can also be considered personal data under applicable laws.


We may collect and process the following User Data from Users: (i) first and last name; (ii) contact details, (iii) e-mail address, (iv) other personal data Users provide themselves, including pictures, for example when creating a profile, (v) information that Users provide when rating our services or giving feedback on our services, (vi) other data on Users which the User enters to the Application. 


TinyApp collects User Data solely in connection with the use of TinyApp’s Application. 

We and/or our authorized third party service providers, may automatically collect Technical Data when Users visit or interact with our Application. If you’re logged in to our Application, some of the following information could be associated with your account:

  • Your IP or proxy server IP

  • Basic domain information

  • Your Internet service provider is sometimes captured depending on the configuration of your ISP connection

  • Your device and operating system information

  • The date and time of your visit to the Application

  • The length of your session

  • The parts of the Application you have accessed

  • The number of times you access our Application 


Cookies in TinyApp website

We use various technologies to collect and store information when Users visit the TinyApp website, including cookies. Cookies allow us to calculate the aggregate number of people visiting our web-sites and monitor the use of the websites. This helps us to improve our websites and better serve our users. We also use cookies that make the use of the website easier, for example by remembering usernames, passwords and (language) preferences. We also use tracking and analytics cookies to see how well our services are being received by our users. 


Users may choose to set their web browser to refuse cookies, or to alert when cookies are being sent. Please note that some parts of our sites and services may not function properly if use of cookies is refused. For more information about cookies and how to delete them, visit 


Our Application uses Google Analytics and other web analytics services to compile reports on visitor usage and to help us improve our sites and services. For an overview of Google Analytics, please visit It is possible to opt-out of Google Analytics with this browser add-on tool:


How is personal data collected?

We collect User Data solely if it is directly provided to us by the User. 

By using the Application, you consent to us collecting and using personal data provided via the Application in accordance with this Privacy Policy and Terms of Use. You are likely to provide personal data when you complete sign up (name, email address), enter profile information (name, nickname, allergies, address, phone number), choose to upload the attachment for the message or update user’s profile picture, subscribe to a newsletter or email list, submit feedback, enter a contest, fill out a survey, or send any other electronic communications to us.


If you choose not to provide personal data, we may not be able to provide you with our services and you may not be able to access the full range of features available through our Application.


How do we use personal data?

We may use personal data to:

  • Operate the Application and provide you with services as described in the Application

  • Customize our services and websites

  • Carry out technical analyses to determine how to improve the Application and services we provide

  • Update you with operational news and information about our Application and services, such as notifying you about changes to our Application, website disruptions or security updates

  • Monitor activity on the Application

  • Manage our relationship with you by e.g. responding to comments or queries submitted on the Application, or by asking for your feedback


User’s responsibility

Users shall be liable for the data and content they submit to the Application. Users shall be liable to ensure that they are entitled to submit the data to the Application.


When may we disclose personal data?

We only share personal data within the organisation of TinyApp if and as far as reasonably necessary to perform and develop our services.


We do not share personal data with third parties outside of TinyApp’s organization unless one of the following circumstances applies:


It is necessary for the purposes of this Privacy Policy 

To the extent that third parties need access to personal data to perform the services, TinyApp has taken the appropriate contractual and organisational measures to ensure that personal data are processed exclusively for the purposes specified in this Privacy Policy and in accordance with all applicable laws and regulations. 


For legal reasons

We may share personal data with third parties outside TinyApp’s organization if we have a good-faith belief that access to and use of the personal data is reasonably necessary to: (i) meet any applicable law, regulation, and/or court order; (ii) detect, prevent, or otherwise address fraud, security or technical issues; and/or (iii) protect the interests, properties or safety of TinyApp, our users or the public in accordance with the law. When possible, we will inform Users about such transfer and processing.


For other legitimate reasons

If TinyApp is involved in a merger, acquisition or asset sale, we may transfer personal data to the third party involved. However, we will continue to ensure the confidentiality of all personal data. We will give notice to all customers and Users concerned before the personal data are transferred or become subject to a different privacy policy.


With explicit consent

We may share personal data with third parties outside TinyApp’s organization for other reasons than the one mentioned before, when we have the data subject’s explicit consent to do so. The data subject has the right to withdraw this consent at all times.


Aggregate or anonymous information about you may be shared with advertisers, publishers, business partners, and other third parties.


Transfers outside Europe

We do not regularly transfer our users' personal data from our register outside the EU and the EEA. However, we may transfer personal information outside the EU or the European Economic Area when our affiliate partner is located outside these areas. In these cases, we will take appropriate safeguards to ensure the rights and freedoms of the data subjects in accordance with applicable data protection laws, such as the EU General Data Protection Regulation (679/2016).


The transfer of personal data outside the European Union or the European Economic Area will always take place on any of the following legitimate grounds:

  • The European Commission has decided that an adequate level of data protection is ensured in the recipient country;

  • TinyApp has taken appropriate safeguards to transfer personal data using standard data protection clauses approved by the European Commission. The registrant then has the right to obtain a copy of these standard terms by contacting us at; or

  • The data subject has expressly consented to the transfer of his or her personal data, or there is another legitimate reason for the transfer of the personal data.

For example, a Service Provider providing us with a Service may transfer personal data to the United States in connection with the provision of the Service. In this case, appropriate safeguards for the protection of personal data have been put in place, with the service provider committing itself to US-EU agreement, so-called Privacy Shield, or using the standard privacy policy clauses accepted by the EU Commission. Read about the Privacy Shield Arrangement here 


Purposes and legitimate grounds for the processing


There are several purposes for the processing of personal data by TinyApp:


To provide our services and carry out contractual obligations 

TinyApp processes personal data in the first place to be able to deliver services via Application to its customers and Users and to run, maintain and develop TinyApp’s business. TinyApp uses personal data in order to conduct its contractual obligations. TinyApp uses the data for example to offer essential functionalities of the Application. If Users contact our customer service, we will use the provided information in order to answer questions or solve complaints. 


For customer communication 

TinyApp may process personal data to contact customers and Users regarding our services and to inform customers and Users of changes to our services and products. Data may also be used for research and analysis to improve our services and websites. 


For quality improvement and trend analysis

TinyApp may process information about the use of the services to improve the quality of our services e.g. by analyzing any trends in the use of our services. When possible, we will do this using only aggregated, non-personally identifiable data.


Legitimate grounds for processing

TinyApp processes personal data to perform our contractual obligations and to comply with legal obligations. Furthermore, we process personal data to pursue our legitimate interest to maintain and develop our businesses. 


How do we store personal data?

We store personal data on secure servers that are managed by us and our service providers. Personal data that we store are subject to security and access controls, including username and password authentication as well as data encryption where appropriate. However, please remember that no method of transmission over the Internet or method of electronic storage is completely secure. We will use the best possible methods to protect personal data.


Storage period

TinyApp does not store personal data longer than is legally permitted and necessary for the purposes of providing our services. The storage period depends on the nature of the information and the purposes of the processing. The maximum period may, therefore, vary per use. In general, TinyApp deletes all personal data of Users when the relevant user relationship ends and when TinyApp when the User no longer uses the Application.


How can you access your personal data?

You can access some of the collected personal data by logging into your account. You also have the right to make a request to access other information we hold about you and to request corrections of any errors in that information, as set out below. To make an access or correction request, contact


Data Subjects’ rights

Right to access

TinyApp offers access for the data subjects to the personal data we process. This means that the data subject may contact us and we will inform what personal data we have collected and processed regarding the said data subject and the purposes such data are used for. 


Right to correct

Data subjects have the right to have incorrect/imprecise, incomplete, outdated, or unnecessary personal data we have stored about the data subject corrected or completed by contacting us.  


Right to deletion

Data subjects may also ask us to delete the data subject’s personal data from our systems. We will comply with such request unless we have a legitimate ground to not delete the data. After the data has been deleted, we may not immediately be able to delete all residual copies from our active servers and backup systems. Such copies shall be deleted as soon as reasonably possible.


Right to object

Data subjects may object to certain use of personal data if such data are processed for other purposes than purposes necessary for the performance of our services or for compliance with a legal obligation. Data subjects may also object any further processing of personal data after prior given consent. If data subject objects to the further processing of personal data, this may lead to fewer possibilities to use our services.


Data subjects have the right to prohibit us from using data subject’s personal data for direct marketing purposes, market research and profiling by contacting us.


Right to restriction of processing

Data subject may request us to restrict processing of certain personal data, this may however lead to fewer possibilities to use our website and services.


Right to data portability

Data subjects have the right to receive personal data from us in a structured, commonly used format.


How to use the rights

These rights may be used by sending a letter or e-mail to us on the addresses set out above, including the following information: name, address, phone number and a copy of a valid ID. We may request the provision of additional information necessary to confirm the identity of the data subject. We may reject requests that are unreasonably repetitive, excessive or manifestly unfounded. In case data subject considers our processing activities of personal data to be inconsistent with the applicable data protection laws, a complaint may be lodged with the local supervisory authority for data protection.


Information you make public or give to others

If you make personal data available to other people, we don’t control or accept responsibility for the way that information is used or managed. Before making any information publicly available or giving your information to anyone else, think carefully.


When do we need to update this policy?

We may need to change this Privacy Policy from time to time in order to make sure it stays up to date with the latest legal requirements and any changes to our privacy management practices. Changes to this Privacy Policy are effective when they are posted on the Application. 


How can you contact us?

If you have any questions about our privacy practices, please contact us at


Thank you for reading through this privacy policy – you made it! It’s important to know how your personal data is used and how to best manage it.

All Rights Reserved © TinyApp




Maria 01

Lapinlahdenkatu 16

00100 Helsinki, Finland

HelsinkiNYC International Oy 

Business ID: 2546069-5

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